ADMINISTRATIVE ASSISTANT I

The State of Florida
Full Time
Tallahassee, FL 32301+3 locations
$16,046 a year
Posted 1 day ago
Job description

Requisition No: 651623

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT I - 22009915

Position Number: 22009915

Salary: $16,046.39

Posting Closing Date: 06/10/2022

ADMINISTRATIVE ASSISTANT I (Part-time)

Child Support Hearing Office

Annual Base Salary: $16,046.39

Position Number: 009915

Class Code: 6340


General Description

The essential function of the position within the organization is to provide broad organizational, secretarial, and administrative support for the Child Support Hearing Officer. The position works under general supervision independently developing work methods and sequences.


Education and Training Guidelines

  • Bachelor’s degree. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
  • One year of work experience in business administration, office skills, or a related field. Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Essential Job Functions


(See examples of typical essential functions for this position listed below. Employees with this classification title may perform some or similar but not necessarily all the functions listed; employees with this title may also perform other assigned functions not listed here.)


  • Provides administrative support to court staff or unit assigned; may provide temporary coverage for judicial assistants or other administrative support staff, as needed.
  • Composes/drafts and/or types correspondence, court orders, pleadings, memoranda, reports, e-mails, and other documents observing strict confidentiality; transcribes judicial documents.
  • Screens telephone calls and visitors; provides information, resolves issues, directs caller/visitor to proper personnel, or takes messages.
  • Schedules appointments/meetings and maintains calendars; keeps supervisor(s)/staff apprised of appointments throughout the day.
  • Assists in preparing and maintaining court calendar. Receives, arranges, and posts court dockets; assists in ensuring proper setup of courtroom for session.
  • Reviews incoming pleadings and correspondence; schedules hearings/trials; assists and effectively communicates information to attorneys, court staff, and the general public regarding court dates, schedules, procedures, and case information; orders and prepares court files; and processes clerk’s orders.
  • Proofreads documents for grammar, spelling, accuracy of quotations, and format.
  • Annotates the case docket to reflect cases that have been destroyed.
  • Prepares orders for judges’ signature.
  • Performs clerical tasks such as processing incoming mail and deliveries, collecting, and distributing court files, preparing paperwork for meetings, preparing routine reports, performing data entry, shredding, scanning, filing, faxing, or photocopying.
  • Processes and distributes transcript requests; ensures their delivery, filing, maintenance/archiving in accordance with established guidelines and procedures; generates invoices for transcripts; and collects fees.
  • Prepares and maintains expenditure records and reports.
  • Attends staff and other professional meetings to exchange information and/or to take minutes; transcribes minutes and distributes to appropriate personnel.
  • Attends technical or professional classes, workshops, or seminars to improve technical or professional skills.
  • Occasionally case manages court files, pleadings, and dockets.

Competencies


Data Responsibility:

Collects, classifies, and formats data or information.


People Responsibility:

Provides assistance to people to achieve task completion; may instruct or assign duties to coworkers.


Assets Responsibility:

Requires some responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies, or small amounts of money.


Mathematical Requirements:

Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.


Communications Requirements:

Reads journals and manuals; composes reports and business letters using proper format and grammar; speaks to groups of coworkers and people outside the organization.


Complexity of Work:

Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.


Impact of Decisions:

Makes decisions with minor impact – affects only those in immediate work area and may affect those in other work units.


Equipment Usage:

Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs such as word processing or spreadsheets.


Special Comments:

  • Must possess good oral and written communication skills and be proficient in the use of Word, Word Perfect and Excel.
  • Understanding of legal terminology preferred.
  • Experience in the court system is preferred.
  • An application addendum is required for final applicants.
  • A thorough criminal and civil background check will be conducted on all final applicants.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability.


If you need an accommodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position. Persons using a TDD may call the contact person through the Florida Relay Service 1-800-955-8771.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

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